1. Preparations before a ship enters a port

Designation of shipping agency – Announcement of ship’s agency to the port and acceptance of relevant responsibilities – Sending a message of the ship’s approximate arrival time at the port

2. Ship arrival at the anchorage

Ship anchoring – Ship arrival report – Completion of registration form – Maritime coordination of maritime services – Coordination of shipping agency for ship pass and financial deposit for payment of port fees, duties and charges – Creation of vessel file

3. Ships pass

Raising the yellow flag – executing the ship’s pass – vessel scheduling is done based on the type, size, draft, type of cargo, shipping readiness, cargo owners, and non-commercial and emergency operations.

4. Ship guidance

Getting guidance – Conducting 24-hour guidance operations – Docking at the appropriate pier

5. Unloading and loading operations

6. Ship departure from the port

Request for ship departure by the shipping agency – Obtain approval from competent authorities such as customs, port affairs, finance, maritime affairs and vessel safety inspection departments, etc. – Obtain permission to move the ship – Obtain guidance and guidance to the anchorage

Documents required for ship arrival

The following documents must be submitted to the Port Authority by the relevant shipping agency at least 48 hours before the ship’s arrival.

• Ship’s General Declaration
• Cargo Declaration or Manifest
• Ship’s Crew List
• Ship’s Passenger List
• Loading and Stowage Plan
• Ship’s Consumables Declaration
• Marine Health Declaration
• Image of Capacity Certificate
• Original Permit to Leave Last Port
• Dangerous Goods Manifest

All ships without dangerous goods, whether containerized or non-containerized, must declare the absence of dangerous goods in a separate declaration.

Since the failure to declare dangerous goods can lead to serious accidents during the transportation, loading, unloading, handling and storage of the aforementioned goods, the failure to declare it by the owners of the goods, forwarders, shipping lines or their representatives can result in the imposition of penalties, suspension or cancellation of their activity licenses in the ports. The authority for investigation will be the General Directorate of Port Affairs.

Explanation: In ports where the exchange of information on entry manifests and loading lists is not carried out using the system, the manifests of goods and transhipment and foreign transit containers must be submitted to the port separately.